Compliance Document
Renewal Tracker
Never miss a renewal deadline again.
Track every licence, certification, insurance, and compliance deadline automatically. Escalating reminders ensure renewals happen before expiry — not after. Full audit trail for compliance reviews.
The problem
Spreadsheets do not send reminders
Most small businesses track compliance in a spreadsheet that someone checks occasionally. When a licence expires without anyone noticing, you are operating non-compliant — exposed to fines, insurance voidance, and contract breaches.
The compliance tracker automates the entire lifecycle — from initial import to escalating reminders to renewal confirmation and audit logging. Your team focuses on the work. The system makes sure they are always authorised to do it.
Book a free call →What the system does
Licence & certification tracking
Every professional licence, trade certification, industry registration, and accreditation tracked in one place with expiry dates and renewal requirements.
Insurance policy monitoring
Public liability, professional indemnity, workers comp, vehicle — all insurance expiry dates tracked and renewal reminders sent automatically.
Escalating reminders
90-day, 60-day, 30-day, 14-day, and 7-day reminders. Escalation to managers if the holder has not actioned the renewal.
Teams & email notifications
Reminders sent via Microsoft Teams, Slack, or email — wherever your team actually sees them.
Compliance dashboard
Real-time view of all compliance items across the organisation. Green, amber, red status. Filter by team, type, or expiry window.
Audit trail
Every reminder sent, every renewal completed, every expiry — logged with timestamps for compliance reviews and audits.
Compliance tracker questions
What types of compliance items can it track?
Professional licences, trade certifications, industry registrations, insurance policies, Working with Children checks, first aid certificates, driver licences, equipment calibration dates, and any custom compliance item your business needs to track.
Can it track compliance for multiple staff members?
Yes. Each staff member or team has their own compliance profile. The dashboard shows organisation-wide status, and reminders go to the individual holder and their manager.
What happens when something expires?
The system sends escalating reminders before expiry. If an item expires without renewal, it is flagged as non-compliant on the dashboard and an alert is sent to the designated manager. You can also configure automatic actions like disabling access or pausing work allocation.
How long does setup take?
Most compliance tracker setups are live within 3–5 business days. Setup includes importing your existing compliance data, configuring reminder schedules, and connecting notification channels.
Never operate non-compliant again
Book a free 30-minute call. We will import your compliance data and show you how the tracker keeps everything current.
Brisbane QLD · Serving all of Australia · From $1,300