Staff Leave
& Rostering Automation
Leave requests and roster updates on autopilot.
Automate leave request approvals, roster impact checks, and team notifications. Staff submit requests in one click, managers approve in one click, calendars and rosters update automatically. Save 3–6 hours per week on admin.
The problem
Leave requests should not require 6 emails
Staff email their manager. Manager checks the roster manually. Replies to approve. Someone updates the shared calendar. Someone else updates the roster spreadsheet. Another email goes to the team. That is 6 touchpoints for one leave request — and at least one gets missed every time.
The automation reduces it to two clicks — one to request, one to approve. Everything else happens automatically.
Book a free call →What the system does
Leave request automation
Staff submit leave requests through a simple form or Teams message. Requests are routed to their manager with one-click approve or decline.
Approval routing
Configurable rules — direct manager, department head, or escalation based on leave duration. Automatic reminders for unanswered requests.
Roster impact alerts
When leave is approved, the system checks rostered shifts and alerts affected team members and managers about coverage gaps.
Calendar sync
Approved leave is automatically added to shared calendars — Outlook, Google Calendar, or your rostering system. No manual updates.
Team notifications
Teams, Slack, or email notifications keep everyone informed — approval confirmations, roster changes, and coverage requests.
Leave balance tracking
Real-time view of leave balances, upcoming leave, and team availability. Managers see their team at a glance.
Leave & rostering questions
What systems does this integrate with?
Microsoft Teams, Slack, Outlook, Google Calendar, and most HR or rostering platforms with an API. We connect to what your team already uses.
Can it handle different leave types?
Yes. Annual leave, sick leave, personal leave, long service leave, and custom types. Each can have different approval rules and notification settings.
Does it replace our HR system?
No. It automates the approval workflow and notifications that sit on top of your existing systems. If you have an HR platform, it integrates with it. If you are using spreadsheets, it replaces those.
How long does setup take?
Most leave and rostering automations are live within 3–5 business days. Setup includes configuring approval chains, notification channels, and calendar integrations.
Stop managing leave in email chains
Book a free 30-minute call. We will map your current approval process and show you how the automation simplifies it.
Brisbane QLD · Serving all of Australia · From $1,200